Competitive Negotiated Procedure

✔ Potential suppliers (better if more than 3) are invited to negotiate the terms of the contract
✔ The evaluation committee must follow the rules of the resticted procedures

The Beneficiary invites simultaneously and in writing the contractors of its choice to negotiate the terms of the contract. Publication of the procurement notice is not required.
The Beneficiary draws up a list of at least three service providers of its choice. Candidates are sent a letter of invitation to tender accompanied by a tender dossier.
Tenders must be received by the Beneficiary at the address and no later than the date and time reported in the invitation to tender.
The chosen candidates must be allowed at least 30 days from the dispatch of the letter of invitation to tender to submit their tenders.

The tenders are opened and evaluated by an Evaluation Committee with the necessary technical and administrative expertise. The procedure for evaluating the tenders and awarding the contract is the same as under the restricted procedure.
At the end of the procedure, the Beneficiary selects the most technically compliant tender which offers the best value for money in case of service tenders and the cheapest compliant offer in case of supplies or works tenders.
If following consultation of the tenderers, the Beneficiary receives only one tender that is administratively and technically valid, the contract may be awarded provided that the award criteria are met.

STEPS OF A COMPETITIVE NEGOTIATED PROCEDURE

  1. The Beneficiary draws up a list of contractors of its choice. At this stage the Grant Beneficiary must previously verify that the nationality of the candidates that it wishes to invite is eligible.
  2. Candidates are sent a letter of invitation to the tender accompanied by a tender dossier. It would be prudent to invite more than 3 candidates to participate to the tender since in the case that the Grant Beneficiary does not receive at least three compliant tenders, the procedure must be cancelled and started again.
  3. Tenders must reach the Beneficiary at the address and no later than the date and time reported in the invitation to tender. The chosen candidates must be allowed at least 21 days from the dispatch of the letter of invitation to tender in which to submit their tenders.
  4. Tenders must be sent in two envelopes, one containing the technical offer and the other the financial offer.
  5. Continue with steps from n° 4 to n° 9 of the open procedure

Resources and useful links:
PRAG 201, chapter 2.4.4-Competitive negotiated procedures


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