The terms of the relationship between the Contracting Authority and the grant Beneficiary with regard to the monitoring and evaluation of the project are set out in the General Conditions (Annex II of the Grant Contract, Art. 8).
Monitoring, review and reporting are perceived by EuropeAid as core management responsibilities. Monitoring involves the collection, analysis, communication and use of information about the project's progress. Monitoring systems and procedures should provide the mechanism by which relevant information is submitted to the right people at the right time to help them make informed decision.
If the European Commission carries out an interim or ex post evaluation or a monitoring mission, the Beneficiary shall undertake to provide it and/or the persons authorised by it with any document or information which will assist with the evaluation or monitoring mission, and grant them the access rights described in Article 16.2 (on the Accounts and Technical and Financial Checks).
If either Party (or the European Commission) carries out or commissions an evaluation in the course of the Action, it must provide the other Party and the European Commission (or the Parties) with a copy of the evaluation report.
The evaluation is by definition an assessment of the efficiency, effectiveness, impact, relevance and sustainability of aid actions.
Like the monitoring it intends to determine the relevance and fulfilment of objectives, but, contrary to the monitoring, it is not an on-going, systematic process. It takes place at the middle of a project and/or at its end.
In this section, you will find useful information on how to establish an internal monitoring system and on how to prepare the key documentation to carry out an evaluation according to EuropeAid standards and requirements. At the same time you will be informed of the consequences of mismanagement and provided with hints to avoid common errors.
Resources and useful links:
Monitoring and reporting of EC funded projects