Main phases

The Implementation Phase of the Project Cycle is the most critical as it is in this stage that planned benefits are delivered.

The purposes of the Implementation stage are:

  • Delivery the results, → Achieve the specific objective (s) and → Contribute effectively to the overall objective of the project.
  • Manage the available resources efficiently.
  • Monitor and report on progress.

To have a clearer idea of what happens after the award and signing of the Grant Contract, please have first a close look to the image below, which reports the main periods in project implementation:

Aid delivery methods, 2004

Project implementation is the primary responsibility of project applicant and co-applicant(s), the so-called Beneficiary(ies). In particular, their responsibilities consist of the following:

  • monitoring and regular review: project managers must keep track on how the project is progressing in terms of expenditure, resource use, implementation of activities, delivery of results and management of risks. On-going project monitoring is eventually complemented by a final audit;
  • planning and re-planning of project activities, if necessary, on the basis of the logical framework matrix and activity and resource schedules prepared during project formulation;
  • reporting on physical and financial progress to the donor(s) on standard forms if existing.

The EC main responsibility as a donor is instead to provide timely finance, management and technical support, to monitor project implementation and ensure an appropriate level of accountability for resources used and results achieved, and to capture and report on lessons learnt during implementation of projects and programmes.
In this section (Implementing) and in the following (Closing a project) you shall find guidance on each of these steps and reference to key documents and best practices related to the management of EuropeAid funded actions.

Resources and useful links:
Project Cycle Management Guidelines